Monthly Archives: July 2019

The INSPIRE team is glad to announce that the French National Institute of Nuclear and Particle Physics (IN2P3) has joined the INSPIRE collaboration. IN2P3 is the sixth institute to contribute to this global effort at the service of the worldwide High-Energy Physics community, alongside CERN, DESY, Fermilab, IHEP and SLAC.

IN2P3 is one of the ten institutes of the French National Centre for Scientific Research (CNRS) and represents 20 laboratories in France, 1000 permanent researchers and 1500 supporting staff, as well as 600 postdocs and PhD students. IN2P3 has already participated in INSPIRE activities since 2016, through a bilateral collaboration agreement with CERN, and a formal accession as INSPIRE partner has now been signed.

For years IN2P3 has brought enthusiastic and substantial support to open science. IN2P3 librarians (“Democrite” network) have been among the very first to massively and systematically deposit publications on the French open archive HAL (Hyper Articles en Ligne). From now on, the Democrite team is directly curating publications relevant to IN2P3 on INSPIRE, and after validation, these are automatically pushed to HAL (by SWORD protocol). Thanks to the IN2P3 open science policy and promotion, the vast majority of these records in HAL already have a direct link to an open access version, and HAL will soon be able to automatically obtain, display and archive the PDF versions of these documents. Since 2016, already 10,000 records have been treated through this process, with an average of 4,000 records per year, where half of them have IN2P3 authors and the other half have at least one French author. Thus, IN2P3 voluntarily supports the whole French physics community.

The IN2P3 team of curators brings to INSPIRE its knowledge of French affiliations and direct support of requests from French authors. They participate in the author disambiguation and publication attribution effort for French authors and can manually add content relevant to IN2P3 to INSPIRE. The very high quality of metadata in INSPIRE also allows them to extract reliable and refined metrics for the Institute. In France, they maintain a network of IN2P3 researchers to promote best practices for international visibility of their works (arXiv use, ORCID, etc.) and liaise with the other CNRS and CEA institutes interested in their contributions.

This partnership shows well that direct connections between a major international scientific information system, such as INSPIRE, and national or institutional archives are increasingly possible, facilitated by the generalization of common international identifiers (affiliations, authors, etc.) and voluntary open science policies.

– Mathieu Grives
IN2P3

Following the release of the new INSPIRE beta literature search and author profiles, we are pleased to announce the release of the new INSPIRE beta jobs!

We have upgraded our job submission forms, and added new features that will make it smoother for users to review and edit their job postings – all of this completely free of charge!

Up until now, if users wanted to make a modification (update a deadline, description, contact email etc.), they had to send a ticket, and our curator would make the change. 

In the new system, INSPIRE beta jobs, we give more freedom to users when it comes to managing their job openings. Curators still need to approve a new job posting, but once the job is displayed, the submitter can edit the job posting, and see the changes directly online. All this is now possible because we’ve enabled users to login with their ORCID to submit and modify their job posting. Anyone can send a new job to INSPIRE, as long as they have an ORCID account. You can read more about ORCID and how to create an account here. 

We’ll be running INSPIRE beta jobs in parallel with our current job platform. During this time, we’d more than appreciate your feedback (email us at feedback@inspirehep.net)! By hearing from you, our users, we’ll know what to improve in order to meet your needs in the best way possible! After a few weeks of testing, the new INSPIRE beta jobs will replace the current INSPIRE jobs platform. 

Note: INSPIRE beta jobs is currently under testing; therefore it contains a selection of job postings and is not updated regularly. Any updates on INSPIRE beta jobs won’t be reflected on INSPIRE.

However, if you’re interested in proceeding with job submissions on the new INSPIRE, we hope the following instructions will be useful!

How to submit a new job posting?

Once you’ve logged in with your ORCID, you’ll be able to access the job submission form that allows you to provide information about the position you’d like to post.

To do so, click on the “Submit” button in the top right corner of our homepage, and then on “Job”:

(The job submission option will be added after testing.)

At the time of submission, a job’s status will be set to “pending” by default, until our team has reviewed and approved it. Approved jobs will appear on the list of job postings. 

How to update a job posting?

As described earlier, from now on, users who have created a job posting are able to modify it, and their changes will be immediately shown in INSPIRE beta jobs.

To do so, simply go to your job posting and click the “Edit” icon at the bottom left of your job posting: . From there, you’ll access the update form, where you can change any job detail you want to.

To apply changes, you need to scroll down and click the “Submit” button: . You’ll get a message that your submission was successfully submitted if all went well.

How to update a deadline?

Updating a deadline is now much simpler. On the new platform, you’ll be able to log in using your ORCID, and access the editing options directly via the job posting link you received at the time of approval. 

Go to your job posting and click the “Edit” icon at the bottom left:. From there, you’ll access the update form, where you can change the deadline:

Changing the date is easily done via calendar, instead of having to follow a specific date format.

So, we get:

Once done editing, scroll down to submit via the respective button: -> and any successful submission should get the following message:

Your job posting will be instantly updated to reflect the changes you’ve made!

In our case, this would be:

How to remove a job posting?

If you, for any reason, want to remove your job posting from INSPIRE, you can do this by accessing the update form via the icon, and then simply changing the status of your job posting to “closed”:

It will immediately be removed from the job list once you’ve confirmed it by clicking on the  button. You should receive the following:

If, on the other hand, you want to re-open the job, you will have to create a new job posting.

Of course, the INSPIRE team is there to help you with whatever you might need to manage your job announcements on our website. Contact us at feedback@inspirehep.net with all your questions and feedback!

The INSPIRE Team